Data Management Officer- Vacancy

The Ariel Glaser Pediatric AIDS Healthcare Initiative (AGPAHI) is a non–governmental organisation that plays a pivotal role in complementing the Government of Tanzania’s efforts towards the attainment of its development goals. AGPAHI strives to provide quality and integrated HIV/AIDS health services to children and families. AGPAHI supports the provision of high-quality HIV and other health services and ensures that efforts are well-integrated into existing regional and district health systems.
AGPAHI is implementing various projects that are highly demanding and thus the organization is looking for a motivated, result driven, qualified and competent staff to fill the following positions.

JOB TITLE: Data Management Officer
REPORTS TO: Regional Program Coordinator

Purpose of the Post:
The purpose of this job is to strengthen the health information systems (GLASER, EID, DHIS, CTC2 DATABASES, PHARMACY MODULE AND LABORATORY and MOBILE SMS) to ensure maintenance of high quality program data. This role is also responsible for capacity building of AGPAHI and supported health facility staff on data management

 Major Duties and Responsibilities:
  a) Assist in the implementation of data management strategies to contribute towards achievement of AGPAHI strategic objectives;
  b) Participate in the development and maintenance of the documentation and data management guidelines for AGPAHI to avoid any breach of confidentiality and to ensure that safety to all information is observed;
  c) Review and approve CRF design, data review ground rules and database design in accordance to the Standard Operating procedures and protocol of the programs and the IT department;
  d) Assist in the standardization of data management procedures to ensure all staff adhere to the same guidelines provided to them by AGPAHI;
  e) Conduct data cleaning, back-up, design and programming of clinical database to ensure system efficiency and effectiveness in the project sites
  f) Review, analyse , and validate program data through review of patient’s files to ensure consistency, integrity and accuracy based on project specific guidelines;
 g) Carry out scheduled stress tests on the different databases that are in use at AGPAHI to identify any loopholes that require to be addressed to ensure proper functionality;
 h) Query data inconsistencies and revise case report forms in compliance with standard operating procedures, client guidelines and regulatory agency guidelines to ensure strict adherence from all staff;
  i) Provide expertise in all areas of data management through weekly staff meetings, workshops and trainings to ensure all staff are updated on the current trends in data management and have the required skill to work on the system;
 j) Assist data clerks to collaborate with Site coordinator and finance staff to ensure that funds provided for IT maintenance and internet are timely and used for the right purpose in the purchase of internet and anti-virus packs for the system;
 k) Conduct quarterly updates of the IT inventory from the facility level to ensure all facilities are adequately equipped with the necessary equipment to avoid any system downtime;
 l) Train and build capacity of AGPAHI program staff in the use of Data and database for the monitoring of site’s performance and to address any issues that may arise from non-performance;
 m) Review data collection tools used against the required reports and provide advice and assistance in the improvement of these tools to create efficiencies in the system;
 n) Review monthly NACP reports prepared by the data clerks to ensure information provided is of high quality and timely submission to the site coordinator;
 o) Run frequent queries for extraction of data from CTC2 database as required for donor uses as well as AGPAHI for program improvement.;
 p) Carry out quarterly data verification and collection activities, upload the data into Glaser system and respond to urgent queries from staff, donors and partners;
 q) Compile and prepare monthly and quarterly data reports for analysis and donor use and ensure that information provided is accurate and of high quality; and

Collaborate with Programme Officer Quality Improvement to conduct Quality Improvement performance measurement from data collection, data entry and data verification to ensure data collected from the facilities is accurate and of the standard required by the donors and management.

  a) Bachelor’s Degree in Social Sciences, Communication Engineering, Communication, ICT from a recognised institution
  b) Three (3) years of relevant work experience

Technical and Behavioural Competencies
  a) Knowledge of national laws and regulations governing paediatric AIDS services and operations;
  b) Experience working with donor funded organisations requiring community level engagement;
  c) Knowledge of relevant AGPAHI donor requirements;
  d) Ability to produce comprehensive reports;
  e) Proficiency in the use of databases such as Microsoft Access, Epi-Info and analytical software, such as STATA, SPSS, R;
  f) Skills in operational research;
  g) Good facilitation skills and ability to deliver training; and
  h) Discretion with confidential information.
  i) Ability to gather appropriate information for decision making;
  j) Ability to openly consult with colleagues;
 k) Ability to set priorities accordingly;
  l) Ability to speak up in the face of unreasonable requests;
 m) Ability to apply new changes; and
  n) Ability to learn and retain new knowledge.


Interested candidates should submit a cover letter and CV (not exceeding four pages) and names and contact information of three referees before close of business on Wednesday, 31st October, 2018 to the Human Resources and Administration Manager, Ariel Glaser Pediatric AIDS Healthcare Initiative, by e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it.  Please mention the title of the position in your email and do not attach any document other than the CV and cover letter. Submission can also be dropped physically or by post in the address below:

Ariel Glaser Pediatric AIDS Healthcare Initiative
Plot 372, House No. 7 Chole Road (Near Coco Beach)
P.O. Box 38252 Dar es Salaam

AGPAHI is an equal opportunity employer, only shortlisted candidates will be contacted